When Faculty voluntarily resign from the University, complete their participation in the FERP, or retire, the campus clearance process must be completed.
For further information or questions regarding this process, please call Faculty Affairs at (707)664-2192.
Campus Clearance Process Flow
Clearance Steps - Before Last Day
1. Faculty
- Notify the Dean, Department Chair and Faculty Affairs of intention to resign or retire, this may be done via email or letter
- Update mailing address in self service for W-2 to be sent at a later date
- Fill out the online Departing Employee Info Form and print the resulting Employee Clearance Checklist
2. Administrative Manager
- Provide employee with the separation guidelines
- Notify Faculty Affairs of employee's intention of separation
- Forward employee's written resignation to Faculty Affairs
- Start departmental clearance process
3. Faculty Affairs
- Confirm separation with employee and appropriate administrator
- Process separation
- Conduct exit interview, if requested
Last Day of Employment
4. Appropriate Administrator
- Collect department properties, such as laptop
- Forward phone and emails, setup "out of office" messages
- Transfer departmental information to shared drive from employee desktop
- Sign Employee Campus Clearance Form, Department Section
5. Employee
- Go to Seawolf Service Center in person
- Return university keys, parking permit, and employee ID card
- Stop payroll deduction for parking permit
- Submit to Faculty Affairs the completed Employee Campus Clearance form