All Forms & Resources

For help on how to add a digital signature in Adobe Acrobat Pro DC, please see this step-by-step document. This process applies to all of the forms below.

Adding a Digital Signature in Adobe Acrobat Pro DC

First Responder Plan for Online Harassment of Faculty

Academic Student Employees Announcement Templates (POAs)

Graduate Assistant POA Template

Template for departments to use to post a position opportunity announcement (POA) for a Graduate Assistant. Please submit to academicpersonnel@sonoma.edu to be approved and posted.
Instructional Student Assistant POA Template

Template for departments to use to post a position opportunity announcement (POA) for an Instructional Student Assistant. Please submit to academicpersonnel@sonoma.edu to be approved and posted.
Teaching Associate POA Template

Template for departments to use to post a position opportunity announcement (POA) for a Teaching Associate. Please submit to academicpersonnel@sonoma.edu to be approved and posted.

Academic Student Employees Appointment Forms

Appointment Form - Graduate Assistants

Fill out and submit this form to hire a Graduate Assistant (GA). This form must be signed electronically and emailed to academicpersonnel@sonoma.edu. Students working in this pay title provide non-teaching assistance to faculty members and are provided part-time employment and practical experience in fields related to their advanced study.
Appointment Form - Instructional Student Assistants

Fill out and submit this form to hire an Instructional Student Assistant (ISA). This form must be signed electronically and emailed to academicpersonnel@sonoma.edu. Students working in this pay title are assigned grading, teaching, academic research, or tutoring duties.
Appointment form - Work Study for Instructional Student Assistants and Graduate Assistants

Replace this text with a description.
Description of Duties Form

Description of Duties for an Academic Student Employee. The supervisor will need to complete this form with the student no later than the student's first day of work, and both will keep a copy in their records.
Teaching Associate Certification Statement

All Teaching Associates must complete and return this form to faappointments@sonoma.edu

Additional Employment - Full-Time Faculty

2023-2024 Full Semester and 16th Unit Calculator

Submit along with the Full Semester Assignment Form or 16th Unit Assignment Form
2023-2024 Partial Semester Calculator

Submit along with the Partial Semester Assignment Form
2024 Summer Calculator

Submit along with the Full Semester Assignment Form
2024-2025 Full Semester and 16th Unit Calculator

Submit along with the Full Semester Assignment Form or 16th Unit Assignment Form
2024-2025 Partial Semester Caluculator

Submit along with the other Partial Semester Assignment Form
Additional Employment For Full-Time Faculty 16th Unit Assignment

The corresponding calculator must accompany the form. Submit to facultyadd@sonoma.edu(link sends e-mail).
Additional Employment For Full-Time Faculty Full Term Assignment

The corresponding calculator must accompany the form. Submit to facultyadd@sonoma.edu.
Additional Employment For Full-Time Faculty Partial Semester Assignment

The corresponding calculator must accompany the form. Submit to facultyadd@sonoma.edu(link sends e-mail).
Additional Employment Parameters and 25% Calculation Reference
CSU Salary Schedule - 2403 Additional Employment
Guidelines for Faculty Additional Work Assignments

Please review these guidelines for eligible/ineligible types of additional work assignments.
Interagency Financial Transaction (IFT) Process: Payment to Current CSU Employees
Processing Flow Chart

Use this flow chart to determine which form and process to use based on the faculty member's current employment status (part-time or full-time).
WTU Values Acceptable in PeopleSoft

This document lists all of the WTU values from PeopleSoft that can be used for additional employment purposes to ensure the time base is recognized as an accurate value.

Additional Employment - Part-Time Faculty

Combined Pre-Auth and Voucher
Guidelines for Faculty Additional Work Assignments

Please review these guidelines for eligible/ineligible types of additional work assignments.

Award Applications

Evaluations

Cumulative Evaluation of Temporary Faculty Form

Lecturers must complete the cumulative evaluation process in order to get an initial or subsequent three-year contract. Submit electronically to tempfacpro@sonoma.edu.
Dean Cumulative Evaluation of Temporary Faculty Form

Dean is to submit electronically with all evaluation materials by May 15 to: tempfacpro@sonoma.edu
Peer Observations of Teaching Toolkit

Peer Observations of Teaching Toolkit, designed to give evaluators a step by step guide for conducting peer review in an efficient way.
Periodic Evaluation of Temporary Faculty Form

This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
SETE Summary Template

Fill out this spreadsheet and submit electronically with your cumulative review to facultyaffairs@sonoma.edu.

Faculty and Volunteer Appointments

Appointment Form - Athletics

For all temporary coaching faculty appointments other than appointment of intermittent coaching faculty appointments. Please Review: Instructions for Processing Appointment of Coaching Faculty (R03 Faculty Only).
Appointment of Counselor Intern (R03)

For use in appointing Counselor Intern Post-Doc or Pre-Doc. Appointments to these classifications are temporary in nature and of limited duration.
Appointment of Research Fellow (Job Code 2351)

Appointments to this classifications are temporary in nature and of limited duration.
Appointment of Substitute Faculty

Appointment of Substitute Faculty. To be used for short-term replacement of a faculty member, appointment may not exceed 20 calendar days. Please Review: Appointment Guidelines for Substitute Faculty (R03 Faculty Only).
Appointment Renewal - Athletics and CAPS

For use by Athletics and Counseling and Psychology Services. Submit to Faculty Affairs.
Appointment Renewal - Library

For use by the Library, submit to Faculty Affairs.
Certification Statement Form

This form only needs to be returned to faappointments@sonoma.edu if any of the statements apply to you.
CFA - Academic Affairs Agreement
Criteria for Calculating Years of Service for Faculty Appointments
Department Chair Appointment Form

For use in the appointment of a Department Chair.
Employment Relationship Review Form

For reporting of simultaneous employment of relatives.
Faculty Volunteer Appointment Form

For faculty who are serving as CSU Volunteers.
Guidelines For Appointing Faculty Volunteers
Outside Employment Disclosure Form
Procedures for Grant Related/Specifically Funded Instructional Faculty Appointment
Summer and Winter Break Department Chair Appointment Form

Summer and Winter Intersession Appointment Form for Department Chairs. Summer work may not exceed 10 days in total. Winter work may not exceed 5 days in total.
Temporary Appointment Form

For temporary faculty appointments other than academic year or intermittent appointments. Please read Instructions for Processing Temporary Appointment Form (R03 Faculty Only).

Recruitment

Athletic Coach Recruitment Procedures and Guidelines
Coach/Counselor/Librarian Job Card
Coach/Counselor/Librarian POA Template
Counselor Recruitment Procedures and Guidelines
Faculty New Employee Information Form

To be completed by newly hired temporary appointments and submitted to Hiring Division.
Final Recruitment Report Form

To record outcome of searches conducted for all faculty positions (other than temporary faculty pools).
Lecturer Pool Hiring New Temp Faculty Guide

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Lecturer Pool POA Template

Position Opportunity Announcement (POA) template for lecturer pool refreshes.
Lecturer Pool Recruitment Job Card

To be submitted with the Position Opportunity Announcement for Lecturer Pool Recruitments.
Tenure Track Offer Form
Tenure Track POA Template
Tenure Track Track and Visiting Professor Recruitment Job Card

To Be Submitted with the Position Opportunity Announcement for a Tenure Track or Visiting Professor Recruitment
Tenure-Track and Visiting Professor Recruitment Process Overview
Visiting Faculty Professor POA Template

Leaves of Absence

Extend Probationary Period Request

For use by faculty in requesting to extend the probationary period due to a Leave of Absence, Pursuant to Articles 13.7 and 13.8 of the Collective Bargaining Agreement.
Medical Certification for Employees

To be used for a leave of absence requiring medical certification of employee.
Medical Certification for Family Members

To be used for a leave of absence to care for a family member requiring medical certification.
Postponement of Cumulative Evaluation Request

For use by faculty in requesting to postpone the Cumulative Evaluation due to a full-time leave of absence.
Request for a Personal Leave of Absence

Request for personal leaves. Related Information: Employee Benefits.
Request for a Professional Leave of Absence

Request for professional leaves, other than sabbatical or difference in pay leave.
Return to Work Certification

May be used by employees returning to work from a medical leave of absence.

Reappointment, Tenure and Promotion (RTP)

Tenure-Track and Visiting Professor Recruitment Process Overview

Resignation and Retirement

Benefit Summary for Departing Employees

Benefit summary information for departing employees and/or employees losing benefit eligibility.
Faculty Campus Clearance Form

Use this form to begin the campus clearance process. Seawolf ID required.
Faculty Campus Clearance Guidelines

Instructions for the clearance process.
Informational Outline for FERP and PRTB

Provides faculty general information regarding the Faculty Early Retirement Program (FERP) and the Pre-Retirement Time Base Reduction Program (PRTB).
Notification of Intent to Retire and Participate in FERP

Notification of intent to retire and participate in FERP. This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
Request to Change Participation in FERP

To request a change to a previously approved FERP participation. This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
Request to Participate in PRTB

Notification of intent to participate in the Pre-Retirement Time Base Reduction Program (PRTB). This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.

Sabbatical and Difference-In-Pay Leaves

Approval of Additional Work During Sabbatical/DIP Leave Form

If your plans include any form of additional income (including grants, teaching, consulting, committees, etc.), you are required to complete this form prior to your leave acceptance. Submit along with your application materials. If after Sabbatical/DIP acceptance, please submit immediately to academicpersonnel@sonoma.edu.
Promissory Note
Request for a Sabbatical Leave

Faculty must submit completed and digitally signed form electronically to facultyaffairs@sonoma.edu by September 15th.
Request for Difference in Pay Leave

Faculty must submit completed and digitally signed form electronically to facultyaffairs@sonoma.edu by September 15th.
Statement of Assets

Salary and Working Conditions

CSU System Wide Tenure Track Faculty 15th Percentile Salary Chart
Salary Adjustment Authorization - Temporary Faculty

For authorization of Temporary Faculty Educational Credential Salary Adjustments.