For help on how to add a digital signature in Adobe Acrobat Pro DC, please see this step-by-step document. This process applies to all of the forms below.
Academic Student Employees Announcement Templates (POAs)
Template for departments to use to post a position opportunity announcement (POA) for a Graduate Assistant. Please submit to academicpersonnel@sonoma.edu to be approved and posted.
Template for departments to use to post a position opportunity announcement (POA) for an Instructional Student Assistant. Please submit to academicpersonnel@sonoma.edu to be approved and posted.
Template for departments to use to post a position opportunity announcement (POA) for a Teaching Associate. Please submit to academicpersonnel@sonoma.edu to be approved and posted.
Academic Student Employees Appointment Forms
Fill out and submit this form to hire a Graduate Assistant (GA). This form must be signed electronically and emailed to academicpersonnel@sonoma.edu. Students working in this pay title provide non-teaching assistance to faculty members and are provided part-time employment and practical experience in fields related to their advanced study.
Fill out and submit this form to hire an Instructional Student Assistant (ISA). This form must be signed electronically and emailed to academicpersonnel@sonoma.edu. Students working in this pay title are assigned grading, teaching, academic research, or tutoring duties.
Replace this text with a description.
Description of Duties for an Academic Student Employee. The supervisor will need to complete this form with the student no later than the student's first day of work, and both will keep a copy in their records.
All Teaching Associates must complete and return this form to faappointments@sonoma.edu
Additional Employment - Full-Time Faculty
Submit along with the Full Semester Assignment Form or 16th Unit Assignment Form.
Submit along with the Full Semester Assignment Form or 16th Unit Assignment Form
The corresponding calculator must accompany the form. Submit to facultyadd@sonoma.edu(link sends e-mail).
The corresponding calculator must accompany the form. Submit to facultyadd@sonoma.edu.
The corresponding calculator must accompany the form. Submit to facultyadd@sonoma.edu(link sends e-mail).
Please review these guidelines for eligible/ineligible types of additional work assignments.
Use this flow chart to determine which form and process to use based on the faculty member's current employment status (part-time or full-time).
This document lists all of the WTU values from PeopleSoft that can be used for additional employment purposes to ensure the time base is recognized as an accurate value.
Additional Employment - Part-Time Faculty
Please review these guidelines for eligible/ineligible types of additional work assignments.
Award Applications
Evaluations
Lecturers must complete the cumulative evaluation process in order to get an initial or subsequent three-year contract. Submit electronically to tempfacpro@sonoma.edu.
Dean is to submit electronically with all evaluation materials by May 15 to: tempfacpro@sonoma.edu
Peer Observations of Teaching Toolkit, designed to give evaluators a step by step guide for conducting peer review in an efficient way.
This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
Fill out this spreadsheet and submit electronically with your cumulative review to facultyaffairs@sonoma.edu.
Faculty and Volunteer Appointments
For all temporary coaching faculty appointments other than appointment of intermittent coaching faculty appointments. Please Review: Instructions for Processing Appointment of Coaching Faculty (R03 Faculty Only).
For use in appointing Counselor Intern Post-Doc or Pre-Doc. Appointments to these classifications are temporary in nature and of limited duration.
Appointments to this classifications are temporary in nature and of limited duration.
Appointment of Substitute Faculty. To be used for short-term replacement of a faculty member, appointment may not exceed 20 calendar days. Please Review: Appointment Guidelines for Substitute Faculty (R03 Faculty Only).
For use by Athletics and Counseling and Psychology Services. Submit to Faculty Affairs.
This form only needs to be returned to faappointments@sonoma.edu if any of the statements apply to you.
Summer and Winter Intersession Appointment Form for Department Chairs. Summer work may not exceed 10 days in total. Winter work may not exceed 5 days in total.
For temporary faculty appointments other than academic year or intermittent appointments. Please read Instructions for Processing Temporary Appointment Form (R03 Faculty Only).
Recruitment
To be completed by newly hired temporary appointments and submitted to Hiring Division.
To record outcome of searches conducted for all faculty positions (other than temporary faculty pools).
Position Opportunity Announcement (POA) template for lecturer pool refreshes.
To be submitted with the Position Opportunity Announcement for Lecturer Pool Recruitments.
To Be Submitted with the Position Opportunity Announcement for a Tenure Track or Visiting Professor Recruitment
Leaves of Absence
For use by faculty in requesting to extend the probationary period due to a Leave of Absence, Pursuant to Articles 13.7 and 13.8 of the Collective Bargaining Agreement.
To be used for a leave of absence requiring medical certification of employee.
To be used for a leave of absence to care for a family member requiring medical certification.
For use by faculty in requesting to postpone the Cumulative Evaluation due to a full-time leave of absence.
Request for personal leaves. Related Information: Employee Benefits.
Request for professional leaves, other than sabbatical or difference in pay leave.
May be used by employees returning to work from a medical leave of absence.
Resignation and Retirement
Benefit summary information for departing employees and/or employees losing benefit eligibility.
Use this form to begin the campus clearance process. Seawolf ID required.
Provides faculty general information regarding the Faculty Early Retirement Program (FERP) and the Pre-Retirement Time Base Reduction Program (PRTB).
Notification of intent to retire and participate in FERP. This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
To request a change to a previously approved FERP participation. This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
Notification of intent to participate in the Pre-Retirement Time Base Reduction Program (PRTB). This form must be signed electronically and emailed to facultyaffairs@sonoma.edu.
Sabbatical and Difference-In-Pay Leaves
If your plans include any form of additional income (including grants, teaching, consulting, committees, etc.), you are required to complete this form prior to your leave acceptance. Submit along with your application materials. If after Sabbatical/DIP acceptance, please submit immediately to academicpersonnel@sonoma.edu.
Faculty must submit completed and digitally signed form electronically to facultyaffairs@sonoma.edu by September 15th.
Faculty must submit completed and digitally signed form electronically to facultyaffairs@sonoma.edu by September 15th.
Salary and Working Conditions
For authorization of Temporary Faculty Educational Credential Salary Adjustments.