Graduate Program Forms & Deadlines

Graduate Studies Checklist

Download and use this checklist to help you stay on track and monitor your progress through your degree. This checklist does not address program-specific requirements.

Download Graduate Studies Checklist (Updated March 2, 2022)

Advancement to Candidacy (GSO-1 Form) Information and Form

Advancement to Candidacy forms are known as GSO-1 forms. GSO-1 forms are accepted on a rolling basis and should be submitted promptly upon completing the requirements for Advancement to Candidacy. This form should be filed prior to enrolling in any culminating project coursework.

All Graduate students must have an Advancement to Candidacy Form on file with Graduate Studies prior to graduation.

  • Download your program's GSO1 form below.
  • Digital signatures are required.
  • Make sure to get your form signed by both your supervising committee/faculty member and department graduate coordinator.
  • Submit your completed/signed form via email to graduate.studies@sonoma.edu.
  • Your form will be reviewed by the Office of Graduate Studies and your Academic Requirement Report will reflect your Advancement to Candidacy when the form has been processed. If your change in status does not appear within 7 working days, please contact graduate.studies@sonoma.edu.
  • Advancement to Candidacy is required in order to graduate.
GSO1 Forms by Program
Programs Form Link
Biology Download Biology GSO1
Business (MBA and EMBA) Download Business GSO1
Computer Engineering Science Download Computer Engineering Science GSO1
Counseling (CMHC) Download CMHC GSO1
Counseling (School Counseling) Download School Counseling GSO1
Cultural Resources Management Download CRM GSO1
Education Download Education GSO1
English Download English GSO1
Film Studies Download Film Studies GSO1
History Download History GSO1
Interdisciplinary Studies Download Interdisciplinary Studies GSO1
Master's in Public Administration Download Master's in Public Administration GSO1
Nursing Download Nursing GSO1
Organization Development Download Organization Development GSO1
Depthy Psychology Download Depth Psychology GSO1
Spanish Download Spanish GSO1

Graduation and Award of Master's Degree Form, Information, and Deadlines

In order to graduate, a student must:

  • Complete a Master's Degree Application Form by the specified deadlines.
  • Complete a GSO-2 form and submit it by the specified deadlines seen below (Nursing students exempt).
  • Be enrolled in coursework or Project Continuation in the semester in which they intend to graduate.

If you are completing a thesis be sure to review the Graduate Studies Thesis Review page for required forms and formatting guidelines.

How to change your diploma name and/or address

 
Form Instructions
Fill Out Master's Degree Application Form Online Upon submission the application will go directly to Admissions and Records for processing. At the top of the page the application will indicate completed submission. After completing the Master's Degree Application Form it is important to visit the Office of the Registrar Graduation webpage to review and follow further steps. Read the webpage thoroughly, including the "Additional Information for Graduate Students" at the bottom of the page. 

  

Deadline Dates for Application for Award of Master's Degree
If you want to graduate in: Submit your application by:
Spring 2022 February 1, 2022
Summer 2022 February 1, 2022
Fall 2022 September 15, 2022

 

Academic Requirement Report

The Academic Requirement Report (ARR) is found in MySSU.

Navigation: MySSU > Student Center > other academic… dropdown > Academic Requirements

For help viewing your ARR the Registrar's Office has created this video.

In order to be granted a degree your ARR needs to reflect that you have completed the General Masters Degree Requirements and the Program Requirements. Courses should either appear green or yellow by the time at which you file your GSO2.

You should work with your advisor if your ARR does not appear accurate and fill out ARR Update Forms as necessary, available through the ARR.

  • If you have taken a course in substitution of a requirement and it is not appearing on your ARR
  • If you believe there is an error and a requirement does not appear met you should work with your advisor to complete an ARR Update Form, available through the ARR
  • If you have taken a course outside of SSU you should follow the Registrar's directions for submitting transcripts and submit an ARR Update Form

 

Additional Form for Graduation - Completion of Requirements (GSO-2 From) and Deadlines

The Completion of Requirements Form (GSO-2) must be submitted to graduate.studies@sonoma.edu the semester you intend to graduate. See both sets of Submission Deadlines below. 

If you are completing a Sonoma State degree with an internship or comprehensive exam, submit this form during your last semester of attendance after the coursework has been completed, the internship has been completed, or the comprehensive exam has been passed.

If you are completing a professional paper, submit this form when your paper has been read and approved by your committee.

If you are completing a thesis or project that needs clearance by the Office of Graduate Studies you must defend your thesis and get it approved by your committee. Submit your form with:

  • A digital copy of your thesis for review
  • Thesis Signature form
  • Submission Agreement

Please see Graduate Studies Thesis Review for full instructions and forms. All formal theses and all creative projects (English-MA) require review by the Office of Graduate Studies and will be cataloged at the SSU Library. 

GSO-2 Form Submission Deadlines

For Those Completing a Thesis
If you want to graduate in: Submit your GSO-2 and final thesis by:
Spring 2022 May 13, 2022
Summer 2022 July 15, 2022
Fall 2022 December 16, 2022

 

For Those Completing with Other Culminating Experiences  (cognate, comprehensive exam, professional paper, internship, etc.)
If you want to graduate in: Submit your GSO-2 by:
Spring 2022 May 20, 2022
Summer 2022 July 29, 2022
Fall 2022 January 4, 2023

 

GSO2 Forms by Program
Program Form Link
Biology Download Biology GSO2
Business (MBA) Download MBA GSO2
Business (MBA, Executive) Download MBA Executive GSO2
Computer Engineering Science Download Computer Engineering Science GSO2
Counseling (CMHC) Download CMHC GSO2
Counseling (School Counseling) Download School Counseling GSO2
Cultural Resources Management Download CRM GSO2
Early Childhood Studies Download Early Childhood Studies GSO2
Education Download Education GSO2
Educational Leadership Download Educational Leadership GSO2
English Download English GSO2
Film Studies Download Film Studies GSO2
History Download History GSO2
Interdisciplinary Studies Download Interdisciplinary Studies GSO2
Master's in Public Administration Download Master's in Public Administration GSO2
Organization Development Download Organization Development GSO2
Depth Psychology Download Depth Psychology GSO2
Spanish Download Spanish GSO2

Graduation Postponement Information and Form

NOTE: If you apply to graduate but do not complete all requirements, you must re-apply for the next graduation date after having met requirements by filing a Graduation Postponement Form electronically using the link below.

IMPORTANT:

  • Graduate students who have completed their coursework and who need additional time to work on their thesis or other final project must be enrolled each additional semester through one of the mechanisms specified in this policy, which is printed in the University catalog. For more information please see Continuous Enrollment Policy.

Download Graduation Postponement Form