Graduate Student Resource Guide

Dear Graduate Students,

Today begins remote instruction, which will continue for the rest of the semester. We hope to provide you with the resources you need to be successful in this new environment. Please find general information and resources specific to Graduate Students below.  If you have additional concerns specific to your graduate program or with regards to your specific degree pathway, please contact the Program Coordinator for your graduate program. 

A. Academic Deadlines 

There have been no changes to the Graduate Program Deadlines as of March 24, 2020. If you will be unable to meet these academic deadlines for the semester due specifically to changes in response to COVID-19, please work with your Program Coordinator to determine if an accommodation can be made to maintain your progress through the degree.

B. Course Adjustments

All classroom-based courses are expected to be taught via remote instruction starting on Tuesday, March 24 and continuing through the end of the spring 2020 semester. During this period, there will be no in-person classroom instruction. 

Instructors may alter course schedules, readings, assignments, tests, or other course requirements to accommodate public health concerns. Please watch for communication from your instructors regarding adjustments to the courses in response to COVID-19. 

C. Degree Progress and Closure requirements

  • Degree Progress

Please be sure you have a plan for maintaining progress towards degree during the University’s response to COVID-19.  In some cases, this may include developing a specific pathway for individual students. Please reach out to your Program Coordinator if you need assistance in this process.

  • Advancement to Candidacy

If the process for advancement to candidacy requires a meeting of individuals (e.g. portfolio review, oral exam, written exam, etc.), please work through these requirements using remote methods (e.g. ZOOM, Skype). 

The current GS01 form is fillable and provides for digital signatures.  If there is an obstacle to providing a digital signature on the GS01 form, please include an email from the individual stating that they are signing the document. Signed GSO1 forms should be submitted to graduate.studies@sonoma.edu.

  • Culminating Experience

The current GS02 form is required for completion of the master’s degree.  The GS02 form is fillable and provides for digital signatures.  If there is an obstacle to providing a digital signature on the GS02 form, please include an email from the individual stating that they are signing the document. Signed GS02 forms should be submitted to graduate.studies@sonoma.edu.

  1. Theses

    1. Please continue to follow the regular digital thesis submission protocols and Deadlines

    2. If a student needs to extend their thesis completion from Spring to Summer, be sure they complete the Graduation Changes form.

    3. Thesis presentations should be conducted using technology to allow remote presentation and evaluation (ZOOM, Skype). Students should work with their Thesis Adviser if assistance is needed in conducting the Thesis presentation remotely.

    4. Lab work, field work, office work, or clinical activities associated with completion of the degree must be converted to remote activities or halted for the remainder of the semester.

  2. Projects

    1. Graduate students should work with their advisers to evaluate their immediate plans for progress or completion if using a project for the culminating experience.

    2. Lab work, field work, office work, or clinical activities associated with completion of the degree must be converted to remote activities or halted for the remainder of the semester.

  3. Comprehensive Exams

    1. During the COVID-19 response period (currently through April 19), Comprehensive exams must be conducted remotely.  Please consult with the Program Coordinator regarding plans for comprehensive exams during the Spring semester.

D. Graduate Student Support

We expect current graduate student support will remain in place through the COVID-19 response period.  However, student resources will be accessed remotely during this period. The office of Graduate Studies can be contacted via email graduate.studies@sonoma.edu, and the Graduate Studies website is the hub for all forms and thesis submission information. 

Teaching Associate and Graduate Assistant Tuition waivers will remain in place.  It should be noted that students receiving these waivers are expected to continue to fulfill duties associated with their appointment, with appropriate adjustments for online instruction or other remote activities.

Additional information and resources can be found on the Academic Affairs COVID-19 Resources and FAQ’s website, including information about remote learning. We want you to have a successful spring semester, please reach out to graduate.studies@sonoma.edu if you have additional questions.